MPI_0202 Code Listing Report

The Code Listing Report is designed to create either a deduction or an earning list.

The report will show all deductions, or earnings, for all payrolls between the beginning and ending dates entered. The report displays the amount of the code, along with information about the:

  • Code itself
  • Employee receiving the code

By default the report runs for all codes, but it can be configured to run for a single earning or deduction code.

 

To run the Code Listing report in Payentry® NextGen:

 

  1. Go to the Company > Reports > Company Reports page.
  2. Scroll down to the Employee Reports section OR select Employee Reports from the Choose a Report Type drop-down menu. You may also simply type in the name or the number of the report into the search bar to find it quickly.

Image of the partial Employee Reports section on the Company Reports page, showing four of the reports that can be run by the service bureau.

  1. Click on the Run button in row of the Code Listing report. A Run Report dialog opens.
  2. Fill out the fields in the Basic Options section. The most important field here is the Date Range. For detailed explanation of the fields please see: Run Company Report Menu Options.
    • Select a Date Range - pick the date range for which you want to produce a code listing for. This report is based on the process number.
    • Select an Output format - whichever is easier for you to read the data.
    • Select when to view a report - either view it right when the report is ready or later from the My Reports > Report Pickup section.

Image of the Run Report dialog with Date Range, Output Format, and delivery options

  1. Click on the Show Advanced Options link to expand that section and further customize your report.
  2. Select the following options and fill out the fields to customize your report:

    • Sort Order - select how the details in the report are grouped and which order groups appear in.

    • Sorting Type - select a sorting type for the report, this determines the level of details in the report.

    • Show Code - enter a code for which you want to run the report for if you only want to run it for one code; leaving the field blank will run a report on all codes.
    • Code Type - select whether the code you selected is an earning or a deduction code.
    • Detail Group - select how to group the detail record: by check, employee, date, or not to group them.
    • Employee Line 1-7 - select which employee information to add to the report. You may select all or deselect them all.
    • Show Code Totals - select to show totals by code at the end of the report.
    • Show Hours - select to display the hours associated with each code.
    • Show Rate - select to display the rate associated with each code.

Image of the Sorting and Additional Options sections of the Run Report dialog for the Code Listing Report

  1. Click the Run Report button to create this report. Depending on the delivery option you selected, the report loads in the browser, is emailed to you, or is added to My Reports.

 

Once you open the report, it will show all deductions, or earnings, for all payrolls between the beginning and ending dates entered. The report displays the amount of the code, along with information about the:

  • Code itself
  • Employee receiving the code

 

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