Task 1 – Identify Your Employees

This topic explains the steps it takes to identify the employees within your company. This is the first major task you must complete in working with the employer shared responsibility portion of the ACA Affordable Care Act.

What “Identifying” Means

Employees must be identified as either full-time or part-time. You will need this information for the following:

• To determine if you are a large employer
• To determine who you have to offer coverage to
• To calculate any assessable payment
• Employers may need when completing an exchange application for employees
  

Additional employee identifiers that fall under full-time or part-time are:

• variable hour

Variable hour employees need to be identified and tested during each measurement period to determine their employment status. Variable hour employee’s full-time or part-time status may change each measurement period.

• seasonal

The ACA allows for an exemption for seasonal employees when determining if you are a large employer and in the calculation of any assessable payment.

How to Identify Your Employees

Define an employee’s ACA status under the [company] > Employees > [employee] > Employee ACA.

To update more than one employee at a time, authorized users can use the [company] > Company Maintenance > Company Setup > EE ACA Status Bulk Update. For instructions, see Run a Bulk Update.

Employers that have variable hour employees can use the EE ACA Status Audit to help determine and update an employee’s ACA status. The tab can also be used to verify if non-variable hour employees have the correct ACA status.

What Should You Be Doing?

You must:

• Run the Bulk Update feature (or manually go through every employee) to update all employees with their correct ACA status.

See EE ACA Status Bulk Update